Microsoft Whiteboard: Pricing, Features & Alternatives

Microsoft 365 visual canvas for collaborative brainstorming, inking, templates, and Teams meetings.

Overall Score52/100

3.9Editor Rating

Market Signal 33

#5 of 6 in Whiteboards by Overall Score

What Is Microsoft Whiteboard?

Microsoft Whiteboard provides an infinite canvas for real-time collaboration using digital ink, sticky notes, text, images, shapes and templates. Teams can share boards through links or work on them directly during Microsoft Teams meetings, chats and channels; more than 60 templates support brainstorming, problem solving, project planning, retrospectives and workshops, and custom templates can be saved through OneDrive.

Best for: Microsoft 365 organizations that want a lightweight visual collaboration canvas integrated with Teams.

Microsoft Whiteboard is available through the web and integrated with Teams, making existing Microsoft accounts the main collaboration route. Microsoft has announced retirement of standalone Windows, iOS and Android Whiteboard apps on October 16, 2026, while the web and Teams experiences continue. Buyers should plan around the supported surfaces and avoid workflows that depend on retired applications.

3.9

out of 5

Editor Rating

Calculated from facts we verified on Microsoft Whiteboard's own website, using published thresholds. Nobody can pay to change it. Together with Market Signal it makes the Overall Score of 52 that orders our lists.

Pricing transparency5.0
Entry cost5.0
Free access5.0
Platforms & API2.0
Support2.0
IntegrationsNot scored
Security & compliance5.0

Dimensions without verified data count as a neutral 2.5. Facts checked October 17, 2026. How the rating works

Modest

Market Signal

Real data

Computed from Ahrefs data about Microsoft Whiteboard's pages on microsoft.com/en-us/microsoft-365/microsoft-whiteboard (Semrush can't measure one section of a site). Not an assessment of the product itself. How this works →

Market Strength

Where it stands today

Momentum

62 Declining ↓↓

Where it’s heading

Data Confidence

Limited

How much to trust it

Traffic Strength
20
Search Visibility
17
Authority
avg
Brand & Market Presence
11

Tick mark = category average. Authority is only measured for all of microsoft.com, so it counts as the category average.

Compared with 20 tracked Project & Productivity tools. Data through September 2026, pulled October 17, 2026.

Who Is It Best For?

Microsoft Teams users sketching ideas in meetings
Teachers running collaborative whiteboard lessons

Who Should Avoid It?

Organizations depending on the standalone Whiteboard mobile or Windows applications long term

Use Cases

Sketch ideas during Teams sessions
Add sticky notes to group discussions
Collaborate through a browser whiteboard

Microsoft Whiteboard Features

Infinite Canvas
Digital Ink
Sticky Notes
Collaboration Links
Built-In Templates
Custom Templates

Microsoft Whiteboard Pricing

Plan	Monthly	Annual (mo)
Whiteboard	Free	Not listed

Pricing shown reflects list prices as of our last check and may have changed. Confirm current pricing on Microsoft Whiteboard's website before purchasing.

Microsoft Whiteboard Integrations

Microsoft Teams, OneDrive, Microsoft Loop

Customer Support

Help center

Microsoft Whiteboard at a Glance

Built for: Solo, Small Business
Platforms: Web
Languages: English

Microsoft Whiteboard Alternatives

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Miro

Overall Score79/100

4.6Editor Rating

Market Signal 69

From $8 per member/mo (annual billing)Free plan

Why choose it: Product, design and marketing teams that run collaborative workshops and planning sessions and want AI to turn board content into diagrams, docs or prototypes.

Strengths

• Sidekicks are AI agents that build content directly on the canvas.
• Flows turn multi-step AI prompts into reusable team workflows.

Limitations

• Free plan is limited to three editable boards with no private boards.
• Two-way integrations with Jira, Asana and Linear require the Business plan.

Read Review Visit Site

Notion

Overall Score78/100

4.4Editor Rating

Market Signal 73

From $10 per user/moFree plan

Why choose it: Teams that want documentation, project tracking and intake forms in one shared workspace, with the full AI feature set available on the Business plan.

Strengths

• Forms feed responses straight into a database and are available on every plan.
• Database views include table, board, calendar, list, gallery and chart layouts.

Limitations

• Free plan caps uploads at 5MB per file and limits blocks once a second member joins.
• Conditional logic in forms is limited to Business and Enterprise plans.

Read Review Visit Site

Mural

Overall Score67/100

4.7Editor Rating

Market Signal 43

From $9.99 per member/mo (annual billing)Free plan

Why choose it: Facilitators and distributed teams running workshops, design sessions, retrospectives and collaborative planning.

Read Review Visit Site

Lucidspark

Overall Score51/100

4.3Editor Rating

Market Signal 20

From $9/moFree plan

Why choose it: Product and project teams that want brainstorming tied closely to agile planning and Lucid's diagramming ecosystem.

Read Review Visit Site

Frequently Asked Questions

Does Microsoft Whiteboard have a free trial or free plan?⌄

Yes, Microsoft Whiteboard is free to use, so there's no separate trial.

How much does Microsoft Whiteboard cost?⌄

Microsoft Whiteboard is free to use, according to its website.

What are the best alternatives to Microsoft Whiteboard?⌄

Commonly considered alternatives include Miro, Notion, Mural and Lucidspark. The Alternatives section on this page shows what each one is best at and its starting price.

Last updated: October 17, 2026Details checked: October 5, 2026Pricing checked: October 9, 2026