Notion vs Airtable: Docs With Databases or Data App Builder

No. Airtable's pricing page says paid seats apply to people with edit permissions, while read-only collaborators, form submitters and people viewing share links don't add charges. A base used mostly for intake and reporting can therefore involve many more people than it has editors.

Airtable's support docs list 100 runs a month on Free, 25,000 on Team, 100,000 on Business and 500,000 on Enterprise Scale. A run counts every time a trigger fires, even when an action fails, so busy form or webhook triggers should be sized against the plan.

For intake that only needs to land in a database, Notion forms do that on every plan, with each question mapped to a property. Airtable forms can also trigger automations and sit inside an interface, so submissions that must start multi-step processes with scripts or webhooks fit Airtable's tooling better.

Yes. Interface-only collaborators can work in published interfaces without access to the base itself. Field and table permissions set in the base still override interface settings, so restrict sensitive fields at the base level before sharing an interface with a wider group.